Every truck. Every door. On time.
EVLC plans, procures and runs the operational side of large live events — venues and vendors, labor and freight, docks and show-day operations — with one accountable lead from the first site visit to the last truck out.
- ESL FACEIT Group
- Activision Blizzard
- DreamHack
The operational side of the show, planned and run by one team.
From the venue decision to the last truck out: planning and budget, venue and site, freight, labor, vendors, heavy equipment, exhibitor services and show-day operations. Take one service or the whole operation.
Operations planning, budgeting and financial administration
The operating plan and the budget behind it — built before anything is contracted, managed at the scale of tens of millions of dollars, and administered through close-out.
Details →Venue scouting, contracting and site infrastructure
Finding the right venue, negotiating the deal, and building out the site — structures, barriers, power, permits and wayfinding — so the show has somewhere to happen.
Details →Freight scheduling, marshaling yard and dock operations
Every truck scheduled, every door assigned, every arrival checked in against its slot — run from a staffed freight desk with live status for the client and the venue.
Details →Union and contract labor management
Labor calls, scheduling and on-site oversight for union and contract crews, with the negotiations handled before the first call goes out.
Details →Stage, A/V, lighting and production vendor procurement
Competitive bids, clear scopes and one point of accountability for the production vendors behind the show, from selection through the final invoice.
Details →Heavy equipment planning, procurement and on-site management
Forklift, telehandler and lift fleets sized from real show data and managed on site by certified operators — no more ordering to a guideline and paying for equipment that never moves.
Details →Exhibitor freight, orders and show services
The exhibitor-facing side of the operation — freight guides, rate cards, order portals and a desk that answers — delivered under the show’s own brand.
Details →Security, credentialing, communications and show-day operations
The operational systems that keep a show running once doors open: security and crowd control, credentials, radios, transportation and hospitality.
Details →From the first site visit to the last truck out.
The same lead carries the event from planning through close-out, so decisions made in month one are the ones enforced on the floor.
Plan, contract & procure
Operating plan and budget, venue and vendor agreements, labor plan, permits, freight schedule, communications plan, runbooks and risk register.
Site & docks live
Structures and infrastructure in, marshaling yard and docks open, labor calls running, freight desk staffed, every arrival logged against its slot.
Run the operation
Security, credentials, radios, transportation and hospitality running; deliveries and packages handled; live status for the client, the venue and production.
Reverse the flow
Load-out schedule and marshaling passes, outbound freight staged and released in order, equipment and rentals checked back in against the inventory.
Reconcile & report
Labor hours, vendor invoices and the budget reconciled; every truck, slot and piece of equipment accounted for; what to change for the next edition.
We build the software we run our shows on.
Eventra is EVLC’s own operations platform for event freight: exhibitors and carriers book windows, operators approve and slot them, trucks check in at the yard or the door, and the client, the venue and production watch the same live board.
It is one part of what we do — but it is why our operations run on one record instead of a radio and a spreadsheet.
The rules that keep a large operation honest.
One plan, one source of truth
The window an exhibitor books, the pass the driver holds, the call the crew answers and the number the client sees come from the same plan. Nobody reconciles spreadsheets at 22:00.
Decided before the doors open
Venue terms, vendor scopes, labor rules and the communications plan are settled in pre-production. Show days are for running the plan, not negotiating it.
The 24-hour clock, everywhere
Every time on every schedule, pass, board and call sheet is 24-hour, venue local. An event runs across time zones, carriers and crews; the clock is not where the ambiguity should live.
Tell us about the event.
Venue, dates, an idea of the scale, and where you are in planning. We’ll come back with how we’d approach it and what an engagement looks like.
Based in Denver, Colorado. Operating internationally.